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Video courses designed to help you become a better Zapier user. Learn about automation anytime, anywhere with our on-demand webinar library. Email clients may seem as dated as a flip phone, but they're actually a great way to manage your email.
If you're looking for ways to be a little more productive, a native Windows email app may be what you're after.
I've used Microsoft clients for about 15 years for both work and personal use. They're generally easy to set up: download the software, connect your email, and then select your settings. And you can connect multiple email accounts to one app, so you don't have to toggle back and forth between different apps. Some clients are even designed to help you increase efficiency with built-in productivity tools and integration options. But Microsoft isn't the only game in town. Depending on how you want to use your email, there's a Windows mail client for about any situation.
For this article, I tested several dozen Windows email clients—and these are the seven best. Thunderbird for a free email client.
Mailbird for people who live in their inbox. Windows Mail for simplicity. Microsoft Outlook for email with a robust business platform.
Kiwi for Gmail for Gmail power users. The Bat! All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category.
We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review.
For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. I started my research by defining the category and clarifying what criteria I was basing my reviews on. Here's what was most important as I tested each desktop email client. Compatibility with most email service providers.
This was the starting point for my search and evaluation. The best mail app for Windows will allow you to connect to multiple email providers Gmail, Outlook, Yahoo! Ease of use. People of all technical abilities might want an email app for Windows, so I looked for apps that most users will find easy to set up and use.
For folks who want more control, I looked for clients that provide a degree of user flexibility for look and feel. I also looked at productivity features such as chat apps, email filtering, pre-made templates, and the like. These are the tools—built-in and third-party—that can make a day spent inside your inbox less stressful and more effective.
The software should have some degree of support, whether it's an active user community or a responsive support team. With the criteria identified, I then searched far and wide for mail clients for Windows that have a relatively broad customer base.
I poked around on each vendor's website to review features and the support offered. For support, I wanted to know if there were recent responses to forum questions having good support dialogue showed an active community of users and a better chance you'll get your questions answered. From there, I downloaded each of the clients that fit the criteria and had active support communities.
I made notes on ease of setup and use for each client. For example, several clients required two clicks just to compose a new email, so I marked them as not user-friendly tough crowd here! I tested and noted the productivity tools that made some clients stand out over others.
And, if a client had integration capabilities, I connected it and used it with a popular app like Zoom. After all that testing, these are the seven apps I'd recommend. Fortunately, you get several dozen themes and the ability to customize nearly every aspect of the UI to make it your very own.
To start, pick your layout: messages on bottom, to the right, or turn them off. Common actions such as reply, forward, archive, and others are conveniently located at the top of your inbox, but you can add, delete, and rearrange what's shown here by right-clicking on any of the actions. On the right side, you'll get a list of previous emails with that address to make finding past conversations simple. Click on your theme, and select Theme Editor. Want to change hovered-over buttons from your theme's blue to purple?
No problem. Spinning wheels, progress bars, links, and other elements can be changed with a few clicks too. The handy sidebar shows contact details, past conversations, your agenda, your calendar, and any invitations you may have. These items can also be rearranged and removed.
If you need to add a task to your agenda, click the checkmark icon in the sidebar, type in a task note, and select a due date with reminders. If you send a lot of emails with the same message, the Quick Text feature lets you create templates to populate the email body with a click.
Perhaps eM Client's Achilles heel is the absence of a mobile app. But if you use a different mobile app, eM can automatically sync to that app so that your emails are always up to date. With Thunderbird , you can specify where your email is stored locally, schedule backups, and manage server settings.
It also provides some security features like end-to-end encryption that aren't found in other clients. Because it's open source , Thunderbird has a catalog of add-ons by various developers to help enhance the user experience.
And it's all free. For a mail app for Windows, it doesn't have the most modern UI—it's modeled after Mozilla's browser, Firefox, and uses a tab system.
But you wouldn't choose Thunderbird for its style points anyway. Still, you have options. To see them, click on the hamburger menu at the top-right. From there, you'll be able to customize the look of the app, select privacy settings, and choose basic functions like email composition options. With my testing, Thunderbird was a mixed bag for sending and receiving speeds. Outbound emails were received almost instantly from my web-based Gmail account. But receiving emails in the Thunderbird client took anywhere from 10 seconds to several minutes.
Send Later lets you schedule future times to send emails or send messages repeatedly using rules such as "every two days. Thunderbird price : Free. One of the more modern and user-friendly email clients I tested, Mailbird 's array of third-party integrations makes managing both email and your most-used apps easy. When connected, the integrations share the UI with your inbox, which makes Mailbird attractive for users who don't want to leave.
Slack, Trello, Google Drive, Dropbox, and Twitter are just some of the apps with native integrations. To get started, download the client, add your email or connect to an existing client , and you're ready to go. As your emails sync, you'll be asked to select a layout and connect third-party apps. To connect, click on your app, sign in, and you're ready to go without leaving your inbox.
Each app you add appears as an icon in the sidebar for one-click access. With my Slack account connected, I just had to glance at the sidebar to see activity and quickly respond to messages. One new feature is speed reading, which Mailbird claims will increase your email productivity by allowing you to quickly absorb sentences all at once rather than identifying individual words. First, select the speed read option in an email. Then click how fast from to 1, words per minute you want the email to play back.
Your email will then be flashed on the screen one word at a time at your desired speed. One way to use your inbox without resorting to other tools is the Snooze feature. If you want to be reminded of an event such as a webinar, right-click the email, pick a date and time, and the email will appear back in your box at that moment. It will also be stored in your Snooze folder to let you see what's coming up.
With the unified mailbox feature, you can add multiple email accounts and manage all emails and folders from your one inbox. Windows Mail. I've used the Windows Mail app regularly since the '90s and continue to use it as a secondary email account because it's both free and simple to use. Click the settings wheel to find all your available options, from personalization to notifications.
You can create a signature and set up basic automatic replies. Personalization lets you create a few different themes with accent and background colors. One feature I like is the Focused inbox—a filter that learns which emails you read regularly and places these in a separate inbox.
All other emails are put in the Other inbox. You can specify Other emails to be moved to the Focused inbox by right-clicking and selecting Move to Focused. There's also a Microsoft To Do add-on that lets you schedule tasks and create repeatable to-do lists with a few clicks from the taskbar.
You won't really find many bells or whistles in Mail for Windows—which, for plenty of people, is perfect for your inbox.
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